You are looking at an old Manual of pc/MRP,
the Complete MRP Inventory/Accounting Package.
Please click below for
the latest pc/MRP Manual
Please click below to
reach the pc/MRP Main Page
17.8.1 pc/MRP can not close the month
- pc/MRP does not finish
closing the month because it is stuck on two or more transactions with the
same transaction number or blank transaction numbers. Edit the first
transaction and change the transaction number to the next available
transaction number that has not been used.
17.8.2 Entering a partial payment into
accounting shows the full amount paid on Invoices and Receivers
- pc/MRP version 6.55A through
6.55N had this bug. Call Software Arts for an update to 6.55P.
pc/MRP version 6.57A through 6.57E had this bug. Call Software Arts for an
update to 6.57F.
Edit invoices and receivers and put in the correct amount paid and mark
the complete field N if the item has not been paid for in full.
17.8.3 Variable not found
- If pc/MRP for Windows is
closing the month and the variable not found is MDUMMY, the chart of
accounts has a record in it with an illegal account type code. The chart
of account record number will be displayed at the bottom of the screen.
Edit the record an fill in the account type field with a legal account
17.8.4 End of year and or end of month
balances are incorrect
- In pc/MRP versions 6.55AA
and lower the chart of accounts index may be broken. Reindex the chart of
accounts and reclose the month.
- Possible computer glitch,
reclose the month again or reclose the month on another computer.
17.8.5 Check reconciliation report
does not make sense
- Both checks and deposits
must be cleared using the clear checks program in the accounting menu.
Clearing checks only will cause the uncleared balance to go negative.
17.8.6 Trial Balance does not balance
by the amount of the profit for the month
- User has created two or more
YTD retained earning accounts (QR chart of accounts records). Edit the
chart of accounts and delete the extra QR accounts or change the extra QR
accounts to QN accounts. There can only be one QR account in the chart of
accounts data base file.
17.8.7 Trial Balance YTD Retained
Earnings does not match YTD Returned Earnings in the Balance Sheet and YTD
Retained Earnings in the Expense and Revenue Report
- The YTD retained earnings
amount in the Balance Sheet and the Expense and Revenue report are correct
and include the profit (revenue - expenses) for the current month. The YTD
retained earnings amount in the Trial Balance Report contains the retained
earnings amount from the prior month, as the profit from the current month
is already included by totaling the revenue and expense amounts for the
current month. In addition in the YTD Trial Balance report the YTD
retained earning for the year will alwaysbe zero since the YTD Revenus and
Expenses are included in this report.
17.8.8 Accounts Payable Report prints
out date with first 2 digits of the year causing everything to appear over 90
- Delete the ACPAYTMP.DBF
file. A new ACPAYTMP.DBF file will be formed from the RECEIVE.DBF with the
correct date format containing the last 2 digits of the year(year 2000
17.8.9 Checks take a long time to
- The transaction DBF file has
alpha characters in the transaction numbers. Manually edit the alpha
transaction numbers with the next available transaction number.
17.8.10 Check number is not retained
when you do an E or P type accounting transaction.
- You are selecting no when
asked if you want to print checks. pc/MRP assumes by this you have decided
not to print the check. There for, there is no check. Answer yes to retain
the check number. If you are handwriting checks select print or display.
If you select print simply print the check on a plain sheet of paper. To
correct past omissions select Modules, Accounting,
Pay Bills/Print/Clear Checks, and Print
17.8.11 Paybills option does not
display any bills to be paid.
- The receiver index is
broken, reindex the receiver file.
17.8.12 Entering an I,
E, O, R, P, or S transaction displays an error message: "NOT FOUND IN
TEMPLATE DBF FILE."
- One or more of the primary
chart of accounts number(s) found in the account templet.dbf does not
exist in the chart of accounts DBF.
- Somebody has changed a
primary chart of accounts description in the account templet.dbf. pc/MRP
does not allow the user to change this description.
17.8.13 Can not
- Option 13 in the Settings
and Utilities menu is set to off.
17.8.14 YTD Retained
Earnings Amount in the Balance Sheet do not match the YTD Retained Earnings
Total in the YTD Expense and Revenue Report.
- The YTD Retained Earnings
Chart of Accounts (QR Account) was not debited and credited against an
Undistributed Retained Earnings Account to zero out the QR Account at the
beginning of a new year or somebody accidently debited or credited the QR
Account. If possible reclose the last month of the previous fiscal year.
Then make an entry into your GL with a date of the first month and day of
the beginning of the current fiscal year. In that entry debit out the YTD
totals from the balance sheet and credit the prior year retained earnings
account (QRC). Finally, reclose the first month in the current fiscal
year and all months up to the current close.
17.8.15 Transaction numbers
have jumped to a higher number or a wierd number.
- Somebody type in a different
transaction number and pc/MRP incremented the next transaction numbers
from them. Edit and renumber the affected transaction numbers or call
Software Arts to lead you through automatically renumbering all
transactions using the command "REPLACE ALL TRANNO WITH
PADL(ALLTRIM(RECNO())),6,"0") You must be aware that all prior
printed accounting transactions in reports and checks could contain
incorrect transaction numbers.
17.8.16 Summary Accounts
Receivable report displays "Error- Unma".
- The invoice in question
amount due is equal to or less than $0.00 and the invoice complete field does
not contain "Y".
17.8.17 Transaction number
shows up twice in GL report.
- Edit the transaction number,
it has debited or credited the same chart of accounts number twice. Edit
the transaction such that it only has one debit or credit entry for the
difference of the amount.
- Print out your chart of
accounts, you may have duplicate chart of accounts numbers. Call Software
Arts if this is the case.