Implementing pc/MRP
You are looking at an old Manual of pc/MRP, the Complete MRP Inventory/Accounting Package. |
| |
Please click below for the latest pc/MRP Manual |
Please click below to reach the pc/MRP Main Page |

|

|
3.2.1. Register pc/MRP
Call
Software Arts with your serial number to register your company as users and to
obtain your configuration code number. Your configuration code number will
allow you to configure pc/MRP to best suit your company. Take a few minutes to
review the chapter 15.1 Utilities and Configuration Module. Then use the
Settings and Utilities Module to set the size of your part number, the start of
your fiscal year, etc. If you have the trial version of pc/MRP you do not need
to obtain a configuration number, as the trial version has no security
features. In the trial you do not need a configuration code number, simply
press enter or OK, any number will work.
3.2.2. Implementing pc/MRP
There
are several steps that end-users must go through to implement pc/MRP. If you
have a trial version of pc/MRP you may want to just review this section and
skip on to chapter 3.1.1 pc/MRP Tutorial. If you have purchased the full
version of pc/MRP and are ready to get to work, then this section is for you.
Follow the steps below to get pc/MRP up and running for your company.
3.2.3 Data Entry
Data
entry is critical to getting you company up and running with pc/MRP. After
reading this section you may want to step back and read chapter 15.11.1
Importing Data Files. If your existing data is in a readable format for pc/MRP
then importing all that you can, will save hours of needless data entry. This
section assumes users already know the basics of each module. This chapter
covers the sequence of implementing pc/MRP not the exact method on how to
perform each action. If you do not know how to enter data into a specific module
go to that chapter and learn. If after reviewing the applicable chapters things
are still not clear you can always call our support lines and we will be glad
to help.
- Enter all of your customer
and vendor addresses (address id, company name, address, etc.)
- Enter all of your part
numbers (description, part number, average and or standard cost)
- Enter all of your Bills of
Materials
- Perform a cost roll up for
average and standard costs (pc/MRP manual 5.1.9)
- Enter all outstanding
sales orders. Select "Order entry" for sales type. Include
sales orders that have not been shipped and sales orders that have been
shipped but not paid for. Do not include sales orders that have been paid
for.
- Enter all outstanding
purchase orders. Include purchase orders that have not been received and
purchase orders that have not been paid. Do not include purchase orders
that have been paid.
- Configure the accounting
functions and Chart Of Accounts as discussed in section 14.3.2.
- Enter your accounts
receivable detail as follows:
- Set the Inventory
Adjustment method to "S" and Auto Accounting to
"Off" Enter all open invoices that have not been paid for. Do
this by entering sales orders on "Account and Carry." This
will automatically create an invoice. Do not enter any invoices you have
been paid for. If you do enter invoices you have been paid for make sure
you put a "Y" in the complete field of those invoices.
- If you plan to implement
pc/MRP's accounting module now or in the future, enter an "O"
type accounting transaction for every open invoice you entered.
- Run an open invoice or AR
report. Make sure the total amount receivable is correct.
- If you plan to implement
accounting now or at a later date, from this point on you must enter an
O type transaction whenever you enter an invoice and an R type
transaction whenever you receive a payment from a customer.
- Enter your accounts
payable detail as follows:
- Set Inventory Adjustment
method to "S" and Auto Accounting to "Off"
- Enter all open receivers
that have not been paid for. Do not enter any receivers you have paid
for. If you do enter receivers you have paid for, make sure you put a
"Y" in the complete field of those receivers.
- If you plan to implement
accounting, now or at a later date, enter an I type accounting
transaction for each of the above open receivers.
- Run an open receiver or
AP report and make sure the total amount for accounts payable is
correct.
- If you plan to implement
accounting now or at a later date, from this point on you must enter an
I type transaction when you enter a receiver and an E type transaction
or check run (multiple E type transactions) whenever you pay for a
receiver.
- Set up the inventory and
WIP quantities and values as follows:
- Use pc/MRP's Physical
Inventory program to enter your inventory quantities. Enter the total of
the stores quantity and WIP quantity into the stores area (area 1).
- Run Physical Inventory
Variance report. Make sure the inventory value is correct.
- Use the Stock Room Module
"I" type issue function to issue all sales orders that are
presently on the manufacturing floor to WIP. This will correctly
separate out stores inventory from WIP inventory in a manner such that
pc/MRP will reduce the WIP quantities correctly when they are received
back from manufacturing as finished goods back into the stock room.
- Set the Inventory
Adjustment method back to "A"
- Enter your starting
balances as follows:
- Make sure you have a good
trial balance from the month prior to when you are going to convert over
to pc/MRP's accounting program.
- Select
"Accounting", "GL Transactions", and "New"
to enter your starting balances using "A" type transactions.
Be sure the transaction dates contain the date of the last day of the
prior month. Transfer in all asset and liability accounts. Transfer in
all expense and revenue accounts but not the YTD retained earnings
amount.
- The inventory dollar
amount should equal the inventory value report run on the last day of
the prior month.
- The AP dollar amount
should equal AP detail report run on the last day of the prior month..
- The AR dollar amount
should equal AR detail report run on the last day of the prior month..
- Close (Post) the prior
month and print out the Trial Balance, Balance Sheet and YTD Expense and
Revenue report to make sure you balance.
- Once you have balanced
you are ready to begin business and entering transactions for the new
month (not the prior month).
For
several of the steps described above data can be imported and or programs can
be written to decrease the amount of manual labor in the data entry process. To
explore these options you can either read chapter 15.11.1 Importing Data Files
or contact Software Arts directly.
3.2.4 Data Review
After
entering all of your data into pc/MRP be sure to go through an exhaustive data
check. Make sure your accounting is online. Be sure to make all of the
necessary changes in the Utilities and Configuration Module. Run several
exploded BOM reports to make sure data was entered correctly. Perhaps even do
one last check to make sure everything that is considered open is still open.
Everything considered to be in WIP is still in WIP. Where applicable make the
changes in pc/MRP to be representative of what really is going on.
3.2.5 Going Live
Having
followed all of the steps above and reviewed your data extensively the day has
come to finally go live. Make sure to make a backup of pc/MRP before going
live. Furthermore, try to take the time to build a SOP (Standard Operating
Procedure) book on how to run pc/MRP for your company. For more information
about creating backups you can read chapter 15.2.1 Backup Methods.