1.1.1 pc/MRP General Overview
pc/MRP is a fully integrated MRP/Accounting program for Windows. pc/MRP comes complete with ten integrated modules: Address book, Inventory, Purchasing, Receiving, Sales Order, Work Order, Invoicing, Bills of Materials, Stock Room, and Accounting (GL, AP, AR). All of the modules can be accessed through pc/MRP's Main Menu shown above. Modules can be used on a stand alone or integrated basis. pc/MRP also comes with a Configuration Utilities Module that allows you to configure pc/MRP to best suit your business operations. There are also eleven optional modules available.
pc/MRP can be configured to support manufacturing, distribution, retail or many other types of business operations. pc/MRP's multi-user version allows multiple people to enter purchase orders, invoices etc at the same time on PCs networked with any of the multi-user networks such as Windows 95, 98, NT, 2000, and, ME.
pc/MRP's Large Business and Multi-user Versions can track up to 1 billion part numbers and are priced at $695.00 and $1495.00 respectively. Users can upgrade from one version to a higher version by contacting Software Arts and paying the price difference between versions (no data will be lost).
The modules menu of pc/MRP is the first of the menu selections. Within the modules menu we have Inventory, BOMs, Stockroom, Purchase, Receive, Sales, Work Order, Invoice, Address Book, and Accounting. Clicking on any one of these items will bring you to the sub-menu for that module.
1.2.1 Inventory Module
pc/MRP's Inventory Module (Partmaster) allows users to enter, edit, and, scroll part numbers. Users can also print inventory reports, track inventory movement, take physical inventories, print out labels, roll up assembly costs, and update selling prices automatically. Advanced features include digital imaging, price quantity breaks, 6 alternate part numbers, 3 alternate vendors, 9 alternate manufacturers and model numbers per part.
1.2.2 Bills of Materials Module
pc/MRP's BOM Module allows users to enter, edit, and scroll through BOMs infinite levels deep. Where used, digital images, alternate part numbers, routing sheets, and reference designator information can be displayed at a touch of a button while scrolling through a BOM.
1.2.3 Stock Room Module
pc/MRP's Stock Room Module allows parts to be issued and received from manufacturing, shipping, receiving, and alternate warehouses. Parts issued to manufacturing under a specific work or sales order number are decremented from on-hand and placed into Work In Process (WIP). When the assembled parts are received from manufacturing, the parts are removed from WIP and the on-hand quantity of the completed assembly(s) is incremented. The Stock Room Report Module provides job cost and lot tracing data. The Stock Room Module also provides options to automatically convert parts into assemblies and to check the availability of parts for specified assemblies.
1.2.4 Purchasing Module
pc/MRP's Purchasing Module allows you to enter, edit, duplicate, and print out purchase orders and reports. In addition, POs can be faxed or e-mailed directly from your PC (requires FAX/modem card ). Vendor address and part number information is automatically imported from their respective modules. Entering a PO automatically increments the on-order quantity in inventory. Over 100 different reports can be generated including "Consolidated Order Requirements", "ISO 9000 Vendor Performance" and "Purchase Price Variation". Each Purchase Order line item can be taxable or non-taxable and have its own due date and discount. Blanket POs can be created at the touch of a button. POs can be created automatically with pc/MRP's optional Infinite Bucket MRP Module
1.2.5 Receiving Module
pc/MRP's Receiving Module allows you to enter, edit, and print out receivers and receiving reports. Entering a receiver against a PO will automatically enter all necessary information from the purchase order, decrement the on-order quantity and increment the on-hand quantity in the Inventory database, calculate a new average cost, and create an accounts payable voucher. If pc/MRP is set in the auto accounting mode it will also debit and credit the general ledger automatically. If the quantity received completes the order for that line item, the purchase order's Complete field will be marked "Y" to close out the line item.
1.2.6 Work Order Module
pc/MRP's Work Order Module allows manufacturing to enter, edit, and print out work orders and work order reports. Sales orders entered by sales automatically become work orders and will appear in the work order module and reports. Manufacturing can use work orders to build to stock or build to existing sales orders.
1.2.7 Sales Order Module
pc/MRP's Sales Module allows you to enter, edit, duplicate, and print sales orders and sales order reports. If the order entered is cash and carry or on account and carry, pc/MRP will print out an invoice and decrement the on-hand quantity in inventory. If it is an order entry order (to be delivered at a later date) pc/MRP will print out a sales order and increase the on demand quantity. pc/MRP's Sales Module will provide numerous reports including: All Overdue Sales Orders, All Sales Orders for a Month, Sales Tax, Sales Commission, and Cost of Sales. Each line item can be taxable or non-taxable and have its own due date and discount. Blanket sales orders can be created at the touch of a button.
1.2.8 Invoice Module
pc/MRP's Invoice Module allows you to enter, edit, and print out invoices, shippers, and invoice reports. Entering an invoice against an order entry sales order will automatically enter all necessary information from the sale order, decrement the on-demand and on-hand quantities in inventory, and create an accounts receivables voucher. If pc/MRP is set in the auto-accounting mode it will also debit and credit the general ledger automatically. If the quantity received completes the order for that line item, the sales order's Complete field will be marked "Y" to close out the line item. Each invoice can contain up to 99 line items. Each line item can be taxable or non-taxable and have its own due date.
1.2.9 Address Book
pc/MRP's Address Module allows you to create and maintain a customer and vendor data base. pc/MRP will automatically export address information to purchase orders and sales orders. Invoice, Receiver, Balance Due, and Average Days to Pay information can be displayed at the touch of a button. pc/MRP has numerous report options allowing customer data to be parsed as desired. Users can also pick from an address list and automatically create mail merge files and address labels.
pc/MRP's Accounting Module consists of fully integrated GL, AP, AR, and a check-writing module. Debiting and crediting is automatic and all entries automatically update all journals. pc/MRP's accounting package supports multiple divisions and departments. The Pay Bills module will automatically create and print one check per vendor for the invoices selected. Up to 12 accounting periods can be active. The Accounting Report Module supports drill down reports such as "All Accounting Transactions For A Specified Invoice". Additional accounting reports include: sales tax, sales commissions, cost of sales, check reconciliation, and cash projections.
1.2.11 Configuration Utilities Module
pc/MRP's Utility Module allows you to configure pc/MRP to best suit your business operations. The configuration menu contains such items as Module Activation, Settings & Utilities, and information about pc/MRP. The Module Activation selection allows users to activate the optional modules. Settings & Utilities allows for the configuration of your pc/MRP to work optimally for your business needs. Once again, it is required that you obtain the appropriate configuration codes to change the settings.
The Tools menu contains your basic Windows elements including cut, copy, paste, a calculator, and macro creator. The macro command is used for repeating sequences of keystrokes when a single key combination is entered. One reason to use a macro is in the instance of having repetitive tasks.
1.4.1 Optional Modules
Software Arts has created twelve optional modules that you can use to enhance the look and efficiency of your business. The optional modules can be tested in both the trial version and the full version. Once tested, if the user wants the optional module(s), they can be purchased through Software Arts. Call Software Arts at (408) 226-7321 for further information or for activation codes.
1.4.1 Audit Trail Option
The optional Audit Trail module provides a means of tracing edit changes made to any or all of the pc/MRP modules with the exception of accounting. Whenever a change to a record occurs during an editing session, the Audit Trail module will record the Date, Database, Time, User, and Field Name as well as the Record & Item numbers, Part/BOM number, or Address ID number. A flexible search feature allows retrieval of the recorded change based upon a variety of criteria. This module is available from Software Arts for $225.00
1.4.2 E.C.N Option
The Engineering Change Notice Module creates, edits, and prints out ECNs and ECN Reports. In addition it will also print out ECN reports that notify purchasing of which POs with part numbers that are affected by ECNs issued in the last 30 days. The ECN Module is available from Software Arts for $225.00.
1.4.3 Advanced Password Option
The advanced password module allows an unlimited number of user name and password combinations to control access rights (delete, edit, view only, or no access) to each pc/MRP module. The Password module is available from Software Arts for $225.00.
1.4.4 Purchase Request/Quote Option
The optional Purchase Request/Quote Module creates, edits and prints out purchase and quote requests. In addition it will automatically convert PO requests and quotes into purchase orders. The Purchase Request/Quote Module is available from Software Arts for $225.00.
1.4.5 Sales Analysis Option
Sales Analysis contains several programs that will analyze sales history and set stocking and ordering requirements. The SALES TREND REPORTS can be used to spot sales trends over four user defined time periods, subtotaled by part number, vendor or customer. The BOOK TO BILL REPORTS can analyze book to bill ratios and goals by customer and territory (DOS version only). The ESTIMATED USAGE AND MIN QUANTITY REPORTS automatically fill in each parts usage and min quantity fields based on prior sales. The CONSOLIDATED BOM REPORTS consolidate parts within various levels of a BOM and print out the consolidated quantity for each part. Multiple BOMs can be consolidated together and printed spreadsheet style to analyze the purchasing requirements as a whole. The Sales Analysis Module is available from Software Arts for $225.00.
1.4.6 pc/MRP Sales Quote Module Option
The Sales Quote Module creates, edits, and prints out sales quotes. In addition it will automatically convert sales quotes to sales orders if you receive the order. The Sales Quote Module is available from Software Arts for $225.00.
1.4.7 Serial/Lot Tracking Option
pc/MRP's optional Serial/Lot Number module will store current on hand quantities of each serial/lot number. It also keeps records of all transactions adjusting the serial/lot number quantities as transactions are made. Entering an invoice will allow you to decrease the on hand quantity of the serial/lot number being shipped (I type transaction). Entering a receiver will allow you to increase the on hand quantity of the serial/lot quantity (R type transaction). Issuing parts to an assembly in the stock room will allow you to decrease the on hand quantity of the serial/lot number being issued (S type transaction). The Serial/Lot Number module is available from Software Arts for $225.00.
1.4.8 Infinite Bucket/MSP Module
pc/MRP's advanced MRP option will generate a master production schedule/infinite bucket reports. The reports contains data that can be expressed in a daily schedule or consolidated into weekly, quarterly, or a user definable time period. The MRP reports generate action items for purchases, issues to be made, makes, sales, buys and labor actions. The Advanced MRP Option is available from Software Arts for $295.00.
1.4.9 Alternate Currency Option
The Alternate Currency option allows the end user to enter several different currency types and their related multiplier into pc/MRP. The user would then be able to select the desired currency for Purchase Orders, Sales Orders, and Invoices. Users can purchase the Alternate Currency Option for $225.00.
1.4.10 Routing Module
pc/MRP's Routing Module allows you to create routing records. You can then move and track work orders and sales orders through the factory floor from work station to work station. The Routing Module is available from Software Arts for $225.00.
1.4.11 Employee Time Tracking
The Employee Time Tracking module consists of two modules. The first module, Employee Information, is used by accounting to create and manage employee records. The second module, Time Sheet, is used by individuals and/or accounting to create and manage employee time sheets. The Employee Time Tracking Module is available from Software Arts for $225.00.
1.4.12 Inspection Module
The Inspection Module allows users to set individual inventory items to require an inspection at four different stages of use, receiving, manufacturing, invoicing, and/or shipping. The Inspection Module is available from Software Arts for $225.00.
1.4.13 Customer Bulk E-mailer
This optional module utilizes the addressbook to allow users to send news letters, advertisements, or other types of documents in bulk to speficied address types. (Customers, Vendors, Employees). The Customer Bulk E-mailer Module is available from Software Arts for $225.00.
1.4.14 QuickBooks Export
This optional module allows users routinely export AP, AR, inventory, and address data out of pc/MRP and import into QuickBooks. The QuickBooks Export Module is available from Software Arts for $295.00.